apply4germany

Privacy Policy

Notice: An English translation of this Privacy Policy may be provided. Only the German version is legally binding.

General Information

Below you will find an overview of what happens to your personal data when you visit this website or contact us. Personal data means any data that can be used to identify you personally.

Detailed information on data protection can be found in the following sections of this Privacy Policy.

Data Collection on This Website

1. Controller Responsible for Data Processing

The controller responsible for the processing of personal data on this website within the meaning of the General Data Protection Regulation (GDPR) is:

MMC E-Com Systems
Holsteiner Chaussee 8
22523 Hamburg
Germany
Represented by: Robert Cacic (Owner)

E mail: office@apply4germany.com

The controller decides alone or jointly with others on the purposes and means of processing personal data.

2. Type and Method of Data Collection

Personal data is collected on this website in different ways.

On the one hand, data is collected when you actively provide it to us. This is particularly the case when you contact us by e mail or via WhatsApp Business and provide information to us.

On the other hand, when you visit this website certain data is collected automatically by our IT systems or processed, after your consent, via our consent tool. This primarily concerns technical data required for the operation and security of the website, for example:

• web browser used
• operating system used
• time of page access

This data is collected automatically as soon as you access this website.

Use of Contact Forms (Forminator)

To provide contact and inquiry forms, we use the WordPress plugin “Forminator”.

Forminator is operated on our own web server. Personal data is not transmitted to the plugin provider.

When you complete a form on our website, the data you enter (e.g., name, email address, message content, and any other voluntarily provided information) will be processed for the purpose of handling your inquiry.

The processing is carried out on the basis of Art. 6 (1) lit. b GDPR if your inquiry is related to the initiation or performance of a contract. In all other cases, processing is based on our legitimate interest in the proper handling of inquiries pursuant to Art. 6 (1) lit. f GDPR or on your consent pursuant to Art. 6 (1) lit. a GDPR, where such consent has been obtained.

The data entered in the form is stored on our server and transmitted to us via email. It will not be shared with third parties unless we are legally required to do so.

The storage period depends on the purpose of the inquiry and any applicable statutory retention obligations.

3. Purpose of Data Use

Part of the collected data is technically necessary to ensure the stable, secure, and error free provision of this website.

In addition, we process personal data for the initiation, performance, and handling of our services as well as for communication with you. This includes in particular the processing of inquiries, the review of submitted documents, the preparation and provision of our services, and the related correspondence.

The personal data you provide is used exclusively for the following purposes:

• contacting you and communication
• processing your inquiries
• providing the agreed services
• handling contractual and pre contractual measures
• fulfilling legal obligations

This typically includes your name, your e mail address, and any further information and documents you voluntarily provide to us in the context of contacting us or cooperating with us.

Your data is not used for advertising purposes or for analyzing your user behavior.

4. Your Rights Regarding Your Personal Data

Within the scope of the applicable legal provisions, you have the right at any time to obtain free information about the origin, the recipient, and the purpose of your stored personal data.

You also have the right to request the correction of inaccurate data and the deletion of your personal data, provided the legal requirements are met.

If the processing of your personal data is based on your consent, you have the right to withdraw this consent at any time with effect for the future. The withdrawal does not affect the lawfulness of the processing carried out on the basis of the consent before the withdrawal.

Under the legal requirements, you also have the right to request the restriction of the processing of your personal data and to object to the processing.

You also have the right to lodge a complaint with a competent supervisory authority if you believe that the processing of your personal data violates data protection provisions.

To exercise your rights or if you have questions about data protection, you can contact us at any time:

E mail: office@apply4germany.com
By post:
MMC E-Com Systems
Holsteiner Chaussee 8
22523 Hamburg
Germany
Attn. Mr. Robert Cacic

5. Disclosure of Data

As a rule, we do not disclose your personal data to third parties without your explicit consent.

Exceptions apply only insofar as this is necessary to fulfill contractual or legal obligations or if we are legally required to do so. This may apply in particular in the context of the technical provision of the website, payment processing via external payment service providers, or to comply with tax and commercial law obligations.

No further disclosure for advertising or analytics purposes takes place.

6. Hosting and Technical Provision of the Website

This website is operated by an external hosting provider. The use of a hosting provider serves the purpose of the secure, stable, and efficient provision of our website.

The hosting provider is:

IONOS SE
Elgendorfer Straße 57
56410 Montabaur
Germany

E mail (Data Protection): datenschutz@ionos.de
E mail (General): info@ionos.de

The processing of personal data by the hosting provider is based on a data processing agreement pursuant to Art. 28 GDPR.

Further information on data protection at IONOS can be found in the provider’s privacy policy.

7. Server Log Files

When you visit this website, the hosting provider automatically collects and stores information in so called server log files. This data is collected automatically and includes in particular:

• browser type and browser version
• operating system used
• referrer URL
• time of server access
• IP address

This data is not merged with other data sources and is used exclusively to ensure the trouble free operation of the website and for technical error analysis and IT security.

The processing is carried out on the basis of Art. 6(1)(f) GDPR. Our legitimate interest lies in the technically error free presentation and security of this website.

General Information and Obligations

The protection of your personal data is important to us. We treat your personal data confidentially and in accordance with the applicable data protection regulations and this Privacy Policy.

Within the scope of using this website and contacting us, personal data is processed. Personal data is information that can be used to identify you personally. In this Privacy Policy we explain which data we process, for what purposes, and on what legal basis the processing takes place.

We point out that data transmission on the internet, especially when communicating by e mail, may have security vulnerabilities. Complete protection of data against access by third parties is not technically possible.

1. Retention Period

Unless a specific retention period is stated in this Privacy Policy, we process and store personal data only as long as necessary for the respective purposes.

As soon as the purpose of the processing ceases, personal data is deleted unless statutory retention obligations prevent deletion. This applies in particular to commercial and tax law retention periods.

If you submit a legitimate request for deletion or withdraw consent you have given, the relevant personal data will be deleted unless there are overriding legal obligations requiring further storage. In such a case, deletion takes place after the respective statutory retention obligations expire.

2. Legal Bases for Data Processing on This Website

The processing of personal data on this website is carried out on the basis of the GDPR and other applicable data protection regulations.

If you have consented to a specific processing of your personal data, processing takes place on the basis of Art. 6(1)(a) GDPR. Such consent may be withdrawn at any time with effect for the future.

Where personal data is necessary for the performance of a contract or for the implementation of pre contractual measures, processing is carried out on the basis of Art. 6(1)(b) GDPR. This applies in particular to the processing of inquiries, the review of submitted documents, and the provision of our services.

In addition, we process personal data to fulfill legal obligations on the basis of Art. 6(1)(c) GDPR, in particular in the context of statutory retention obligations.

In certain cases, processing is carried out on the basis of Art. 6(1)(f) GDPR. Our legitimate interest lies in particular in the secure, stable, and technically error free provision of this website, as well as in preventing misuse and enforcing legal claims.

If you have consented to the storage of cookies or to access to information on your device, processing additionally takes place on the basis of Section 25(1) TTDSG. The collection and management of such consents is carried out via a consent tool. This consent may also be withdrawn at any time.

If, in the context of certain services, in particular when using WhatsApp Business or external payment service providers, personal data is transferred to third countries, this takes place exclusively in compliance with the statutory requirements, in particular on the basis of appropriate safeguards or explicit consent pursuant to Art. 49(1)(a) GDPR, where required.

3. Data Protection Officer

A data protection officer has not been appointed at present.

The controller is responsible for compliance with data protection regulations. The controller’s contact details can be found in the section “Controller Responsible for Data Processing” of this Privacy Policy.

4. Notice Regarding Transfers to Third Countries

Our website and our communication channels are also directed at users outside the European Union. In addition, in the context of certain services it may be necessary to transfer personal data to service providers located in so called third countries.

Such transfers may occur in particular when using external communication or payment services. In third countries, the level of data protection may not correspond to that of the European Union.

If personal data is transferred to a third country, this takes place exclusively in compliance with the legal requirements of the GDPR. This is done in particular on the basis of an adequacy decision by the European Commission, by concluding appropriate safeguards such as standard contractual clauses, or on the basis of explicit consent where legally required.

Further information on transfers to third countries can be found in the respective sections on the services used within this Privacy Policy.

5. Withdrawal of Your Consent

If the processing of your personal data is based on consent, you may withdraw your consent at any time with effect for the future.

The withdrawal does not affect the lawfulness of processing carried out on the basis of consent before the withdrawal.

To exercise your right of withdrawal, an informal notice to us is sufficient, for example by e mail.

6. Right to Object in Specific Cases Under Art. 21 GDPR

If your personal data is processed on the basis of Art. 6(1)(f) GDPR, you have the right to object at any time, on grounds relating to your particular situation, to the processing of your personal data.

If you object, we will no longer process the personal data concerned unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or the processing serves the establishment, exercise or defense of legal claims.

Profiling within the meaning of the GDPR does not take place.

Processing of personal data for direct marketing purposes does not take place. Regardless of this, the statutory right to object under Art. 21 GDPR applies where personal data is processed on the basis of legitimate interests in individual cases.

7. Right to Lodge a Complaint With a Supervisory Authority

If you believe that the processing of your personal data violates the GDPR, you have the right to lodge a complaint with a competent data protection supervisory authority.

The competent supervisory authority is generally determined by your habitual residence, your place of work, or the place of the alleged infringement.

The right to lodge a complaint exists without prejudice to other administrative or judicial remedies.

8. Right to Data Portability

You have the right to receive personal data that we process automatically on the basis of your consent or for the performance of a contract, in a structured, commonly used, and machine readable format.

You may also request that this data be transmitted to another controller. Direct transmission takes place only insofar as this is technically feasible.

9. Right of Access, Rectification and Erasure

Within the scope of the applicable legal provisions, you have the right at any time to obtain free information as to whether and which personal data we process about you.

You also have the right to have inaccurate personal data corrected and to request deletion of your personal data, provided the legal requirements are met.

The right to erasure exists in particular where the purpose of the processing no longer applies or you have withdrawn consent, unless statutory retention obligations or other overriding legal reasons prevent deletion.

If you have questions about the processing of your personal data or about exercising your rights, you can contact us at any time.

10. Right to Restriction of Processing

You have the right to request the restriction of the processing of your personal data under the statutory requirements.

The right to restriction exists in particular in the following cases:

• if you contest the accuracy of your personal data, for the duration of our verification
• if the processing is unlawful and you request restriction instead of erasure
• if we no longer need the personal data for the purposes of processing, but you require it for the establishment, exercise or defense of legal claims
• if you have objected pursuant to Art. 21(1) GDPR and it is not yet clear whether our legitimate reasons override your interests

If processing has been restricted, such data may, apart from being stored, be processed only with your consent or for the establishment, exercise or defense of legal claims, or for reasons of important public interest of the European Union or a Member State.

To exercise your right to restriction, you may contact us at any time.

11. Encryption of Data Transmission (SSL or TLS)

This website uses SSL or TLS encryption for security reasons and to protect the transmission of confidential content. This applies in particular to data that you transmit to us as part of contacting us or using our services.

You can recognize an encrypted connection by the fact that the address line of your browser begins with “https” and that a corresponding lock symbol is displayed in the browser line.

Data that you transmit to us in encrypted form cannot be read by third parties.

12. Objection to Unsolicited Advertising Emails

The use of contact details published in the legal notice or on this website for sending unsolicited advertising and information materials is hereby expressly objected to.

We reserve the right to take legal action in the event of unsolicited advertising information, in particular spam emails.

Data Collection on This Website

1. Cookies

Our website uses cookies. Cookies are small text files that are stored on your device and do not cause any damage. They are stored either for the duration of a session (session cookies) or for a certain period (persistent cookies). Session cookies are automatically deleted when you close your browser. Persistent cookies remain stored until you delete them yourself or your browser deletes them automatically.

Cookies may be set by us (first party cookies) or by third parties (third party cookies), provided corresponding services are integrated.

Cookies serve different functions. Some cookies are technically necessary to ensure the operation of the website and to provide basic functions. Without these cookies, the website cannot function properly. Other cookies are set only if you have given your consent.

The storage of technically necessary cookies is based on Art. 6(1)(f) GDPR in conjunction with Section 25(2) TTDSG. Our legitimate interest lies in the technically error free and secure provision of this website.

If cookies or similar technologies are used that are not technically required, processing is carried out exclusively on the basis of your consent pursuant to Art. 6(1)(a) GDPR and Section 25(1) TTDSG. Your consent is collected via a consent tool and can be withdrawn at any time with effect for the future.

You can configure your browser so that you are informed about the setting of cookies, allow cookies only in individual cases, exclude the acceptance of cookies for certain cases, or generally deactivate cookies. You can also activate automatic deletion of cookies when closing your browser. Please note that disabling cookies may limit certain functions of this website.

Detailed information about the cookies and services used on this website can be accessed at any time via the consent tool.

2. Consent Management With Complianz

This website uses a consent tool to manage consents for storing cookies and using certain technologies. For this purpose, we use the consent technology of Complianz B.V., Kalmarweg 14-5, 9723 JG Groningen, the Netherlands.

Complianz is operated on our own servers. There is no connection to the servers of Complianz B.V.

To assign your consent or its withdrawal, the consent tool stores a cookie in your browser. This cookie stores information about your consent status. The stored data is retained until you request deletion, delete the cookie yourself, or the purpose of storage no longer applies. Statutory retention obligations remain unaffected.

The consent tool is used to fulfill our legal obligations regarding the collection and documentation of consents pursuant to Art. 6(1)(c) GDPR in conjunction with Section 25 TTDSG.

3. Server Log Files

When visiting this website, information is automatically collected and stored in so called server log files by the hosting provider. This information is automatically transmitted by your browser and includes in particular:

• type and version of the browser used
• operating system used
• referrer URL
• hostname of the accessing device
• time of the server request
• IP address

No merging of this data with other data sources takes place.

The processing is carried out on the basis of Art. 6(1)(f) GDPR. Our legitimate interest lies in the technically error free display of the website, ensuring IT security, and analyzing and resolving technical malfunctions.

4. Communication by Email

If you contact us by e mail, your inquiry and the personal data resulting from it will be processed. This includes in particular your name, your e mail address, and the content of your message.

This data is processed exclusively for the purpose of handling your inquiry and the related communication. Data is not disclosed to third parties unless there is a legal obligation or this is necessary for the provision of our services.

The processing is based on Art. 6(1)(b) GDPR if your inquiry relates to the initiation or performance of a contract or is required to carry out pre contractual measures. In all other cases, processing is based on our legitimate interest in efficiently and appropriately handling inquiries addressed to us pursuant to Art. 6(1)(f) GDPR.

The personal data you transmit is stored as long as necessary to process your inquiry. After completion of processing, the data will be deleted unless statutory retention obligations prevent deletion.

5. Google Web Fonts (Local Hosting)

This website uses so-called web fonts to ensure a consistent presentation of font styles. The fonts used are integrated and hosted locally on our own server.

No connection to servers operated by Google takes place. In particular, when accessing this website, no personal data, including IP addresses, is transmitted to Google.

Further information about Google Web Fonts can be found on Google’s website.
Information about data protection at Google can be found in Google’s Privacy Policy:
https://policies.google.com/privacy

6. Planned Presence on Social Networks

We plan to be represented in the future with our own profiles on social networks. At present, these presences are not active.

As soon as social media profiles are operated, the processing of personal data takes place exclusively within the scope of the respective data protection provisions of the providers. We have no influence on the type and scope of data processing by the platform operators.

Planned platforms include in particular:

Meta Platforms Ireland Limited, 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland
Twitter International Unlimited Company, One Cumberland Place, Fenian Street, Dublin 2, Ireland

As soon as our social media presences are active, we will update this Privacy Policy accordingly and supplement it with further information.

7. Social Networks

We do not currently maintain any active profiles on social networks. Social media is currently not used for marketing purposes.

If social media profiles are operated in the future, this will be exclusively for information and communication purposes. In this case, the data protection provisions of the platform operators apply in addition to this Privacy Policy.

Planned platforms include in particular services of:
Meta Platforms Ireland Limited, 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland.

Processing by the Platform Operators

When visiting our social media profiles in the future, personal data may be processed by the respective platform operator. The type, scope, and purposes of such processing are determined exclusively by the respective provider. We have no influence on this.

The processed data may in particular include:

• IP address
• device information
• interactions with content
• usage and communication data

Data processing may also take place in countries outside the European Union. In such cases, the data protection provisions and safeguards of the respective platform operators apply.

Processing by Us

If you communicate with us directly via a social media platform, we process only the data you provide to us in the course of this communication. This takes place exclusively to handle your inquiry and to communicate with you.

No further processing, evaluation, or profiling is carried out by us.

Legal Basis

If personal data is processed in the context of future social media use, this is based on Art. 6(1)(f) GDPR. Our legitimate interest lies in providing contemporary and factual information about our services and communicating with interested parties.

As soon as social media profiles are actively operated, this Privacy Policy will be supplemented accordingly.

8. Notes on Data Processing in Connection With Application Documents

You can send us application documents as part of our services, in particular by e mail. In doing so, we process personal data that you provide to us in connection with your inquiry or engagement.

The processed data may in particular include:

• contact and communication data
• application documents such as CV, cover letter, certificates
• information on qualifications, professional experience, and language skills
• notes from consultation conversations or coordination within the scope of our services

The processing takes place exclusively for the purpose of reviewing, preparing, and providing our services in the field of application support.

Legal Bases of Processing

Processing is based on the following legal bases:

• Art. 6(1)(b) GDPR for carrying out pre contractual measures and performing a contract
• Section 26 BDSG, insofar as data processing relates to the initiation of an employment relationship
• Art. 6(1)(a) GDPR, insofar as you have provided voluntary consent

You may withdraw any consent at any time with effect for the future.

Retention Period

If our services do not result in a successful placement or further pursuit, we store the personal data provided for up to six months after completion of the respective processing.

Storage is based on Art. 6(1)(f) GDPR. Our legitimate interest lies in documentation and the defense against potential legal claims.

After this period, the data will be deleted unless statutory retention obligations exist or further storage is necessary due to specific legal reasons.

Longer retention takes place only if you have expressly consented or statutory obligations prevent deletion.

Notes on Sensitive Data

Please do not provide special categories of personal data within the meaning of Art. 9 GDPR, in particular information on health, religion, political views, marital status, or photos, unless this is necessary for the respective purpose.

If such information is nevertheless contained in submitted documents, processing takes place only insofar as unavoidable for handling your request.

9. Links to External Websites

Our website may contain links to external third party websites. The respective operators are solely responsible for the content and the processing of personal data on linked external websites.

This Privacy Policy does not apply to external websites. We recommend that you carefully read the privacy notices of the websites you visit.

Payment Service Providers

Use of External Payment Service Providers

To process payments, we use external payment service providers. Payment processing is carried out exclusively via the respective providers. We do not receive complete payment details such as credit card or bank account numbers.

The processing of personal data takes place exclusively for payment processing and to fulfill contractual obligations.

The legal basis for processing is Art. 6(1)(b) GDPR.

PayPal

For payment processing we use:

PayPal (Europe) S.à r.l. et Cie, S.C.A.
22–24 Boulevard Royal
L-2449 Luxembourg

When using PayPal, personal data is transferred to PayPal. This may in particular include:

• name
• e mail address
• payment amount
• IP address
• further data required for payment processing

The transfer takes place exclusively for payment processing.

PayPal processes personal data under its own responsibility. It cannot be ruled out that PayPal transfers data to servers outside the European Union. Data processing takes place in accordance with PayPal’s privacy provisions.

Further information can be found in PayPal’s Privacy Policy:
https://www.paypal.com/de/webapps/mpp/ua/privacy-full

Wise

For international payments we use:

Wise Europe SA
Avenue Louise 54
Room S52
1050 Brussels
Belgium

As part of payment processing, personal data is processed, in particular:

• name
• payment information
• e mail address
• IP address
• further information required to carry out the payment

Processing takes place exclusively for payment processing and contract performance.

Wise processes personal data under its own responsibility. Transfers to third countries may occur. Processing takes place in accordance with the provider’s applicable privacy provisions.

Further information can be found in Wise’s Privacy Policy:
https://wise.com/de/privacy-policy

Communication via WhatsApp Business

We offer the option to communicate with us via WhatsApp Business.

Provider:

WhatsApp Ireland Limited
4 Grand Canal Square
Grand Canal Harbour
Dublin 2
Ireland
(a company of the Meta Group)

If you contact us via WhatsApp Business, the following personal data may be processed:

• telephone number
• name
• message content
• communication metadata

Processing takes place exclusively to handle your inquiry and communicate with you.

Please note that WhatsApp Business is an external service. Personal data may be transferred to servers of the Meta Group, including in third countries outside the European Union, in particular the USA.

The use of WhatsApp Business is voluntary. Alternatively, you can contact us at any time by e mail.

The legal basis is Art. 6(1)(b) GDPR if communication serves pre contractual measures or contract performance, and Art. 6(1)(f) GDPR due to our legitimate interest in efficient communication. Where consent is required, processing is based on Art. 6(1)(a) GDPR.

Further information can be found in WhatsApp’s Privacy Policy:
https://www.whatsapp.com/legal/privacy-policy-eea

Information on WhatsApp Business:
https://www.whatsapp.com/business/

Meta Privacy Policy:
https://www.facebook.com/privacy/policy/

Further Information

If you have questions about the processing of your personal data or about this Privacy Policy, you may contact us at any time.

The relevant contact options can be found in this Privacy Policy and in the legal notice of this website.